Programme Finance Manager

Closing date: 10 July 2022 | Salary: £35,994 - £39,369 (Grade 6) | Location: Flexible

Job Summary

Job Title

Programme Finance Manager

Post Number

202922

Grade

£35,994 - £39,369 (Grade 6)

Location

Flexible

Directorate

Finance and Corporate Services

Team

ICT

Reports to

Team Leader, ICT Assurance and Governance Office

Direct Reports

0

Welsh Language requirements

Essential Level 1, able to pronounce Welsh and use basic phrases

Please note if you do not meet the Welsh language requirements specified i.e. ability to understand basic phrases and ability to pronounce Welsh names correctly, then NRW offers a variety of learning options and staff support to help you meet these minimal requirements during the course of your employment with us.

Contract type

Permanent

Work pattern

37 hours

 

Application Information

Application closing date

10 July 2022

Interview to take place on and where

Week commencing 18 July via Microsoft Teams

To apply send your completed application form to

applications@cyfoethnaturiolcymru.gov.uk

If you have any queries, contact

justine.mcsorley@cyfoethnaturiolcymru.gov.uk

Job Context

To provide Programme office and finance support for the ICT Development and Innovation Programme, including tracking and reporting on progress, providing quality assurance and quality control, information management, risk management, change control and financial management.

Applying for this post

Please note, each role has specific competencies to assess the quality of applications both at sift and interview.  Please answer the competencies listed below when completing your application form.

  • Essential Knowledge and Skills
  • Evaluation of Information
  • Decision Making and Autonomy
  • Impact
  • Communications and Relationships with Others
  • Responsibility for Resources

Before applying for this role please read the candidate guidance

Competencies

Essential Knowledge and Skills

  • Requirement to undertake a higher level of practical or technical task/work requiring specialist knowledge/expertise.  Experts in a range of subjects relating to their profession. 
  • Delivery of technical/specialist services will require gravitas in their subject area.
  • Objective advice to others on their knowledge and experience, keeping up to date with changes within  technical/specialist fields. Experience gained from different organisations/roles/functions.
  • Relevant substantial experience working in the relevant field. Ability to manage smaller, less complex programmes and/or manage projects on a larger scale.

Evaluation of Information

  • Interprets and understands the NRW operational delivery and strategy plans and it's wider context.
  • Ability to analyse and interpret a wide range of complex information, extracting key points to communicate to individuals at all levels and contributing to the development of policy.

Decision Making and Autonomy Requirements

  • Work guided by expected results but able to decide how best to achieve these.  Guidance may be provided by peers but there will likely be a need for some degree of judgment or creativity to be applied. There may be a requirement to alter  priorities due to conflicting demands. Objectives and targets will be reviewed on an intermediate basis.
  • May involve management of medium sized projects. Responsible for making independent decisions with input from line management and peers and an understanding of NRW policy and the range of options available and their potential implications for the business. Involved in the development of organisation policy and will have a level of autonomy in the implementation of organisational policy.
  • Decisions made could lead to changes in established procedure/practice for dealing with issues within the post-holder’s area of work. The consequence of taking wrong decisions could have an adverse effect on the organisation in relation to its external stakeholders such as partner organisations, lenders, service users etc. 
  • Decisions may concern a broad range of matters and the outcomes of some decisions may not always be immediately clear or apparent. Problems encountered may also relate to the work of other parts of the organisation and could be variable and diverse. The impact of decisions is likely to be wider than the immediate function or department and is likely to be medium term.

Impact

  • Moderate level of impact and influence, which is generally medium term in impact. 
  • Decisions and actions will influence others.
  • The  consequences of their decisions making/action will have a medium impact internally or externally. Identify or manage risks in their area of work.

Communication and Relationships with Others

  • Ability to link with other roles across the business, engaging the organisation in delivering polices and work plans in the most efficient way. Interaction with others may also be with people and organisations external to NRW.
  • This will involve written and verbal communication, leading smaller, less complex projects, requiring persuasive skills. This may include facilitating and/or presenting at internal or external meetings, giving advice and input as required.  There will be a requirement to foster and maintain good relationships and networks.
  • Post holders will typically produce less complex documents, reports, accounts, contracts etc. Content will contain a lower level of advice, guidance or opinion which the recipient will act upon or use and which is likely to have detrimental consequences if incorrect or poorly drafted.
  • Able to source information from multiple locations through research and apply professional judgment as to how the material should be interpreted; the impact of which is likely to be medium term in nature.

Responsibility for Resources

  • May have a delegated budget.
  • At this level the role may have responsibility for the checking the validity of forms and documents as part of a process and/ or the procurement of goods and services with approval.
  • Post holders will be responsible for the safe and legal use of equipment and data that they use to fulfil the requirements of the role.

 

Role Description

Job Purpose:

To provide Programme office and finance support for the ICT Development and Innovation Programme, including tracking and reporting on progress, providing quality assurance and quality control, information management, risk management, change control and financial management.

Key Job Accountabilities:

The post holder will:

  • Work with the Programme Management Office Team Leader and the Service Strategy and Design Manager to administer the programme, planning, identify resources, reporting as needed to deliver the programme.
  • Track the status of projects throughout the programme, to allow effective communication of progress and reporting of project deliverables, monitoring projects against time, budget and quality standards.
  • Lead on budget management and financial control for the programme, providing advice and guidance to project managers around procurement and budget control, through detailed knowledge of budget transfer, procurement rules and procedure. This involves extensive work with finance business partners.
  • Assist with recruitment of permanent staff and contractors, agencies and frameworks.
  • Implement project standards across all projects in the programme ensuring project plans and project documentation are complete and up to date.
  • Manage the programme-level benefits register, ensuring that all benefits are planned, monitored and benefits realisation is tracked.
  • Co-ordinate the publication, review and sign-off of major programme deliverables including finance reports to LTG, business boards and D&I board.
  • Assist project managers and the programme manager in ensuring the transition into support of services delivered, and formally closing off the project finances.
  • Conduct post implementation reviews for projects across the programme, identifying and communicating any lessons learned to build knowledge and skills across the team.
  • Build and maintain relationships with external suppliers and finance colleagues to facilitate and influence successful procurement and budgeting for the programme.
  • Work with the Programme Management Office and lead Project Managers to define and update project management processes in ICT within the Project Management Framework of NRW.

Key Job Qualifications or Knowledge:

  1. Programme co-ordination/administration skills and knowledge of a structured project management framework, project management tools and techniques with project management skills proven through the management of small projects, or exposure to the end to end project lifecycle, or managing parts of the project lifecycle.
  2. High level of financial control skills with proven ability to manage contracts, procurements and frameworks.
  3. High level of IT literacy including knowledge of Microsoft packages, including Project, Visio, Powerpoint, Word and Excel.
  4. Strong communications skills, both written and verbal.
  5. Strong prioritisation and organisational skills to balance key priorities and manage workloads.
  6. Proven ability to deliver under pressure in a fast paced, changing environment.

 

Natural Resources Wales embraces diversity and promotes equal opportunity. We recruit by merit on the basis of fair and open competition. We welcome and encourage applications from groups currently underrepresented including women, black and ethnic minority groups and people with a disability and we have a guaranteed interview scheme for candidates with disabilities who meet the minimum selection criteria.

We are an employer of choice because we put the principles of human rights, equality, fairness, dignity and respect at the heart of our values.

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